Purchasing Manager

<b>1. Job Purpose:</b>
To ensure timely, cost-effective, and quality procurement of truck spare parts, workshop materials, and maintenance-related supplies to support the continuous operation of the waste collection fleet with minimum downtime.

<b>2. Key Responsibilities</b>
<b>A. Spare Parts & Workshop Procurement</b>
• Manage the purchasing of:
o Truck spare parts (engine, transmission, brake system, hydraulic system, electrical parts, etc.)
o Tires, batteries, lubricants, and filters
o Workshop tools and consumables

• Ensure correct parts are purchased according to:
o Vehicle model
o Part number
o Technical specification from the Maintenance/Workshop team

<b>B. Coordination with Maintenance Team</b>
• Work closely with:
o Repair & Maintenance Manager
o Workshop Supervisors
o Store/Inventory staff

• Review spare part requests and confirm:
o Urgency level (breakdown / preventive maintenance/stock refill)
o Technical correctness before ordering

<b>C. Supplier & Vendor Management</b>
• Identify, evaluate, and select reliable suppliers (local and overseas if needed).
• Maintain approved vendor list for:
o Genuine parts
o OEM parts
o Aftermarket parts (cost-effective options)

• Negotiate:
o Prices
o Payment terms
o Delivery time
o Warranty conditions

• Monitor supplier performance (quality, delivery, service).
• Maintain strong relationships with suppliers to ensure reliable service and competitive pricing.

<b>D. Inventory & Budget</b>
• Coordinate with Store/Inventory team to:
o Maintain minimum and maximum stock levels
o Avoid stock-out of critical spare parts
o Avoid overstock and dead stock

• Use consumption history and maintenance schedule for forecasting.
• Compare quotations from multiple suppliers.
• Analyze price trends and propose cost-saving initiatives.
• Work within the maintenance and finance budget.

<b>E. Documentation & Compliance</b>
• Prepare and process:
o Purchase Requisitions (PR)
o Purchase Orders (PO)
o Quotation comparisons

• Ensure all purchases follow company procurement procedures.
• Keep proper records for audit and internal control.

<b>3. Team Leadership</b>
• Supervise Purchasing Officers and procurement staff.
• Set performance targets and provide coaching.
• Improve procurement processes and efficiency.

语言要求：English (Good)