Receptionist/administrative Assistant
- Front Desk and Reception
- Welcome students, parents, staff, and visitors in a warm, professional, and culturally sensitive manner, in Khmer and English.
- Operate the visitor sign-in system: verify identity, issue visitor badges, confirm appointments, and ensure all visitors are escorted or directed in line with the safeguarding policy.
- Answer, screen, and direct incoming calls on the main line; take accurate messages and pass them on promptly.
- Monitor the general school email inbox and respond to or route routine inquiries within one working day.
- Keep the reception area, notice boards, and waiting area tidy, stocked with current information, and presentable at all times.
- Manage student late arrivals, early departures, and sign-out by authorized adults in accordance with school procedures, and record these in the Student Information System (PowerSchool).
- Communications and Correspondence
- Receive, log, and distribute incoming mail, parcels, and deliveries; prepare outgoing mail and courier shipments.
- Draft routine letters, notices, and translations (Khmer and English) as requested by the Senior Administrator.
- Support communication with parents by telephone and messaging channels, including reminders, event notices, and follow-up on absences as directed.
- Administrative Support
- Provide day to day administrative support to the Senior Administrator, including scheduling, photocopying, scanning, filing, and preparing documents.
- Maintain accurate paper and electronic filing systems for the Administration Department.
- Assist with the preparation and logistics of school events, parent meetings, admissions visits, and orientation days, and support campus events on evenings and weekends as required.
- Assist with the distribution of student uniforms and textbooks as required, including preparing stock, recording issues and returns, and reconciling inventory.
- Support the Student Affairs Officer with student records, permission forms, and event sign-ups during busy periods.
- Manage bookings for meeting rooms and shared school vehicles as directed. Office equipment and supplies.
- Ensure the reception printer and copy scanner are in proper working order and stocked with paper and toner; report faults to IT promptly and log service requests.
- Order and maintain stock of stationery and reception supplies: monitor levels, raise purchase requests through the approved process, receive and check deliveries, and keep the stock record up to date.
- Safety and Compliance
- Apply the visitor, sign-in, and sign-out procedures without exception and report any safeguarding or security concern immediately to the Senior Administrator or the Designated Safeguarding Lead.
- Support emergency procedures, including maintaining the visitor log for evacuation roll calls and directing emergency services on arrival.
- Handle personal information about students, families, and staff with strict confidentiality. Customer service, teamwork, and handover.
- Deliver superior customer service to every student, parent, staff member, and visitor: listen carefully, respond promptly, and follow each request through to completion, confirming back to the person that it has been done.
- Take ownership of inquiries even when the answer sits with another department; track them until resolved rather than passing them on and forgetting them.
- Work as one team with the Administrative Assistant and the Student Affairs Officer, sharing information, covering for one another, and keeping the Senior Administrator informed of anything that needs attention.
- Complete a written handover of open tasks, pending inquiries, visitor appointments, and deadlines, and brief the covering colleague, before any leave request is submitted; leave is approved only once the handover is in place.
- Other
- Cover for the Administrative Assistant during absences and provide reasonable support to other departments during peak periods.
- Undertake other duties consistent with the role as reasonably requested by the Senior Administrator.
联系方式
- 👤 联系人：AUPP Liger Leadership Academy
- ✉️ 邮箱：career@aupplla.edu.kh
- 📍 地址：Street chamkar chen 02, Phum 2, Sangkat Chroy Changvar, Khan Chroy Changvar, Phnom Penh, Cambodia
位置 / Google 地图
来源：网络 · 2026-09-24 08:31:23