Finance and Administrative Officer – Project
- Financial Management (60%)
- Ensure sound financial management of project/programme in line with organizations financial policies framework and donors guidelines.
- Develop and maintain internal financial systems of the project/ program in coordination with the finance team. Ensure proper documentation and record-keeping.
- Participate and coordinate monthly and quarterly financial reviews of the project/programme and prepare variance analysis reports for the project and management teams.
- Ensure all financial transactions comply with organizations procedures policies and donors requirements. In collaboration with finance team, prepare vouchers and complete supporting documents and submit to finance team for supporting the system upload and report extract as request for preparing and tracking project-specific financial report vs plans.
- Hold regular financial review meetings with budget holders to track expenditures and ensure alignment with approved budgets.
- Prepare quality monthly financial reports with programme team, develop the consolidated project reports at the organizational level for submission to donors and management on time.
- Prepare interim and final financial reports for donor reporting and support donor-led financial reviews and audits, if any.
- Ensure timely disbursement/clearance upon completion of required documentation and processes.
- Oversee budget management across the shared support cost and assist the finance team during internal and external audits, as required.
- Ensure integration and compliance with the organization policies including SHEA, Safeguarding, and Safety & Security protocols in all programme and project activities.
- Carry out other related tasks as required to ensure effective delivery of the project plan.
- Administrative management (logistics and procurement) (40%)
- In line with organizational-wide administrative systems, procurement procedures, policies, and donor requirements:
- Lead the day-to-day execution of project-specific administrative, logistics, travel, and procurement activities, ensuring full compliance with organizational policies, procedures, and donor requirements.
- Work closely with the Administration Officer to ensure all procurement and administrative actions follow established systems, controls, approval processes, and documentation standards.
- Develop and maintain project procurement, logistics, and travel plans aligned with approved workplans and budgets, updating them monthly and quarterly.
- Initiate and coordinate project procurement processes, including the preparation of bidding documents, requests for quotations, comparative assessments, procurement tracking, and related supporting documentation.
- Coordinate with suppliers, service providers, and internal stakeholders to ensure timely delivery of goods and services required for project implementation.
- Organize and coordinate travel arrangements, transportation, accommodation, venues, and other logistical requirements for project activities, monitoring visits, workshops, and training events.
- Maintain complete and accurate project administrative and procurement records in accordance with organizational requirements.
- Monitor procurement and logistics progress and proactively identify risks, delays, or compliance concerns, consulting with the Administration Officer, Project Lead, and People, Finance and Operations Lead as appropriate.
- Ensure timely communication with relevant stakeholders regarding project arrangements and implementation schedules.
- Participate in team meetings, donor meetings, project design processes, proposal development, and budgeting exercises as required.
联系方式
- ✉️ 邮箱：cambodia.job@actionaid.org
- 📍 地址：</strong>
位置 / Google 地图
来源：网络 · 2026-08-13 17:45:44