Admin Assistant

Job Summary:
The admin assistant is responsible for and provides essential support to ensure the smooth operation of an office or organization, with responsibilities typically including:

Key Responsibilities:
1- Administrative & Office Support:
• Perform general administrative duties such as filing, document handling, and office coordination
• Prepare internal documents including purchase requests, reports, and supplier forms
• Maintain accurate records of imports, supplier contacts, and purchase documentation
• Liaise with vendors, logistics providers, and government agencies as needed

2- Import & Customs Clearance:
• Prepare and verify import documentation (invoices, packing lists, permits, etc.)
• Coordinate with customs brokers, freight forwarders, and relevant authorities to ensure timely goods clearance
• Track shipment progress and update internal stakeholders
• Ensure full compliance with national customs regulations and company procedures

3- Vehicle Operation & Maintenance:
• Drive company vehicle as needed for operational tasks (e.g., goods pick-up, document delivery, supplier visits)
• Ensure the company vehicle is maintained in good condition (schedule services, maintenance, inspections, etc.)
• Keep track of fuel usage, mileage, and maintenance records

4- Marketing Material Coordination:
• Monitor stock levels of marketing materials and promotional items
• Coordinate the restocking process by sourcing and ordering from suppliers
• Research and identify new vendors for printing, branding, and marketing supplies
• Assist in logistics arrangements for events or marketing activities when needed

语言要求：English (Good)