Procurement Officer

To support the Company's procurement activities by sourcing materials, obtaining quotations, preparing Purchase Orders, coordinating deliveries, and maintaining procurement records for MEP, Landscape, Cleaning, and other operational departments.

This position is intended for an entry-level employee with strong organizational skills and a willingness to learn.
The successful candidate will gradually develop practical procurement skills through daily operations while supporting efficient purchasing, cost control, and compliance with
Company procedures.

Job Description
Key Reporting Line
- Reports to: Accounting Team / Managing Director
- Work closely with: MEP Assistant General Manager, Site Managers, Landscape Team, Accounting Team, Suppliers and Subcontractors

1. Key Responsibilities
A. Procurement Operations
• Obtain quotations from suppliers in accordance with Company procedures.
• Receive approved Purchase Requisitions (PRs) from departments.
• Issue Purchase Orders (POs) after obtaining the required approvals.
• Coordinate deliveries to project sites and the Company office.
• Follow up on outstanding Purchase Orders and supplier deliveries.
• Confirm that purchased materials comply with the required specifications and quantities.

B. Supplier Coordination
• Develop and maintain relationships with existing suppliers.
• Identify alternative suppliers to improve pricing, quality, and delivery performance.
• Request quotations, catalogues, technical information, and product availability.
• Assist in evaluating supplier performance based on quality, delivery, and service.

C. Cost Control
• Compare supplier quotations and recommend the most cost-effective option.
• Maintain updated price lists and supplier databases.
• Monitor market prices of commonly used materials.
• Support cost-saving initiatives through supplier negotiations and alternative sourcing.

D. Documentation Control
• Maintain complete procurement records, including PRs, Purchase Orders, delivery notes, invoices, and supplier correspondence.
• Ensure procurement documents are properly filed and easily traceable.
• Support internal and external audits by providing procurement documentation when requested.

E. Compliance
• Ensure all purchases comply with the Company's Procurement Policy and Cash Advance Policy.
• Assist in preventing unauthorized purchases and procurement fraud.
• Report any unusual pricing, supplier issues, or procurement irregularities to Management.

2. Authority Level
• May request quotations from suppliers and prepare Purchase Orders for approval.
• May communicate directly with suppliers regarding pricing, delivery schedules, and product availability.
• Shall not approve supplier selection or Purchase Orders independently.
• All supplier appointments, Purchase Orders, and procurement decisions shall be approved in accordance with the Company's Approval Authority Matrix.

语言要求：English (Good)