National Procurement Administration Assistant
- Procurement Process Support:
- Assist in preparing all related documents for each step of the procurement process, ensuring accuracy and compliance.
- Coordinate and manage all necessary administrative tasks and logistical arrangements to ensure the smooth execution of procurement meetings
- Handle document signing with stakeholders of HEIP-2, ensuring proper authorization and maintaining accurate records.
- Scan, profile, and organize all procurement-related documents.
- Monitor and follow up on procurement progress to ensure timely completion
- Liaise with the Project Procurement Unit to ensure alignment with procurement objectives.
- Communicate and facilitate collaboration between HEIP-2 stakeholders.
- Support ongoing procurement initiatives through documentation and coordination assistance.
- Perform other administrative tasks as assigned by the Project Procurement Team, ensuring smooth procurement operations as needed
- Assist in preparing and formatting procurement-related correspondence, reports, memoranda, meeting records, and other administrative documents in English and Khmer.
- Assist Project Procurement Officers in preparing procurement documents for goods, works, and consulting services, including Requests for Expressions of Interest, bidding/request documents, invitations, notices, advertisements, and contract award information.
- Assist in organizing bid/proposal openings, evaluation meetings, negotiations, Procurement Review Committee meetings, and other procurement-related activities.
- Assist in preparing agendas, attendance records, meeting materials, draft minutes, action points, and follow-up records.
- Assist in checking procurement documents for completeness, consistency, formatting, references, and supporting documentation before submission for review and approval.
- Maintaining Assets Register and Inventory
- Maintain a register of all the assets provided to the HEIP2;
- Maintain a register of consumables, both incoming and outgoing;
- rrange to mark all the capital items in the facilities office with proper markings, with assistance from the procurement officer.
- Documentation and Reporting
- Maintain a well-organized filing system for procurement-related documents to ensure audit readiness and compliance with regulations.
- Prepare and submit periodic procurement reports to the Procurement Unit, ensuring accuracy and completeness.
- Assist in compiling the final procurement report, incorporating lessons learned and recommendations for future improvements.
- Maintain a tracking system for outgoing and incoming mail, ensuring each document is correctly numbered and filed for easy reference.
- Ensure timely delivery of outgoing correspondence by maintaining a correspondence log, recording recipient details, delivery time, and responsible personnel.
- Ensure the Project Procurement Unit receives copies of all relevant communications related to HEIP-2, maintaining transparency across procurement activities.
- Maintain a dedicated documentation cabinet, storing essential procurement resources such as books, manuals, standard contracts, and reports for project reference.
联系方式
- 👤 联系人：Second Higher Education Improvement Project (HEIP2
- 📞 电话：023 210 140
- ✉️ 邮箱：procurement.moeys.kh@gmail.com
- 📍 地址：2nd Floor, Street 380, Sangkat Boeng Keng Kang Ti Muoy, Khan Boeng Keng Kang, Phnom Penh, Cambodia
位置 / Google 地图
来源：网络 · 2026-08-15 08:10:19