Admin and Procurement Officer - Male

I. Position Overview
The Admin & Procurement Officer is responsible for providing centralized administrative and procurement support to all group companies through the Shared Service Team. The role ensures effective management of company assets, office and building maintenance, procurement processes, and budget control of administrative expenses, in close coordination with Finance and internal stakeholders.

II. Key Responsibilities
1. Administration & Office Management
• Provide daily administrative support to all group companies under shared service model.
• Manage office supplies, stationery, equipment, uniforms, and general admin services.
• Coordinate with internal departments to support operational needs.
.• Maintain proper filing systems (physical and digital) for admin and procurement documents.

2. Company Assets Management (with Finance)
• Maintain and update fixed asset register for all group companies.
• Coordinate with Finance for asset capitalization, depreciation, transfer, and disposal.
• Conduct periodic asset verification and physical stock check.
• Monitor asset usage, movement, and accountability by department.
• Ensure assets are properly labeled, recorded, and controlled.

3. Procurement & Vendor Management
• Handle procurement of goods and services including:
. Office equipment
. Building materials (admin-related)
. Maintenance services
. General supplies
• Source suppliers, request quotations, compare pricing, and prepare purchase requests.
• Negotiate with vendors to obtain best quality, price, and delivery terms.
• Maintain approved vendor list and supplier performance records.
• Coordinate delivery, inspection, and handover of purchased items.

4. Building & Facility Maintenance
• Coordinate office, warehouse, showroom, and building maintenance.
• Arrange repair and maintenance for:
. Electrical systems
. Plumbing
. Air-conditioning
. Furniture and office layout
• Monitor maintenance schedules and service contracts.
• Coordinate with contractors and technicians to ensure timely completion.
• Ensure workplace safety, cleanliness, and proper working conditions.

5. Budget Control & Expense Monitoring
• Prepare and monitor admin and maintenance expense budgets.
• Track monthly admin expenses versus approved budget.
• Review and control admin-related costs to ensure cost efficiency.
• Coordinate with Finance for payment processing and budget reporting.
• Support management in identifying cost-saving opportunities.

6. Coordination & Reporting
• Coordinate with Finance, HR, Operations, and Project teams.
• Prepare monthly reports including:
. Admin expense report
. Procurement summary
. Asset movement report
. Maintenance status report
• Support audits and internal reviews related to admin and procurement.

7. Others
• the others task assignment by management
语言要求：English (Good)